By determining risks and regulatory requirements, taxable events, and integrating with their other vendors, we were able to ensure full compliance for their business traveler population.
This client had a large number of business travelers working across state and country borders and no solid process to track what risks or regulatory requirements they were incurring.
We resolved this issue by:
Since they had no tracking or systems in place to alert them when they had a taxable event (such as the activity, number of days being spent in the other location, and no exemption from tax reporting requirements) the company not only put their organization at risk of reputational damage, they also put their employees at risk of being subject to non-compliance in different jurisdictions.
We implemented their policy and processes to ensure all business travelers were being assessed before they traveled and tracked during travel. We then took the necessary steps to ensure compliance at different stages for all traveling employees.
As with many companies, our client was looking for a way to reduce their time sending the same information to their strategic vendors, such as their immigration firm, payroll provider, tax firm, and employer of record.
We alleviated this issue by building a process and configuring technology that not only tracks their business travelers, but also allows us to seamlessly share the relevant data among all their chosen vendors.